An 855 Purchase Order Acknowledgment can be used either to simply acknowledge a buyer's purchase order, or it can be used as a notification that the vendor has generated an order on their end.
Purchase Order Acknowledgment Example Transaction
{
"purchaseOrderNumber": "PO-2024-005678",
"status": "accepted",
"statusNote": {
"description": "Order acknowledged and will be processed",
"text": [
"All items are in stock and ready to ship",
"Expected to ship within 2 business days"
]
},
"dates": {
"scheduledShipDate": "2024-03-18",
"estimatedDeliveryDate": "2024-03-22",
"requestedPickupDate": "2024-03-18"
},
"parties": {
"supplier": {
"name": "Vendor Corp",
"additionalName1": "Vendor Distribution",
"additionalName2": "Main Warehouse",
"identificationCode": "VEND-12345",
"identificationCodeType": "duns",
"addressLine1": "5678 Corporate Drive",
"addressLine2": "Building B",
"addressLine3": "Suite 200",
"addressLine4": "Distribution Center",
"city": "Chicago",
"stateOrProvinceCode": "IL",
"postalCode": "60601",
"countryCode": "US",
"zoneType": "commercial",
"contacts": [
{
"type": "primary",
"name": "John Smith",
"phoneNumber": "312-555-0100",
"faxNumber": "312-555-0101",
"email": "[email protected]"
},
{
"type": "orderInquiry",
"name": "Order Desk",
"phoneNumber": "312-555-0200",
"email": "[email protected]"
},
{
"type": "shipping",
"name": "Shipping Department",
"phoneNumber": "312-555-0300",
"email": "[email protected]"
}
]
},
"shipFrom": {
"name": "Vendor Distribution Center",
"identificationCode": "VDC-001",
"identificationCodeType": "warehouse",
"addressLine1": "1234 Warehouse Blvd",
"addressLine2": "Building A",
"city": "Atlanta",
"stateOrProvinceCode": "GA",
"postalCode": "30309",
"countryCode": "US",
"zoneType": "commercial",
"contacts": [
{
"type": "shipping",
"name": "Warehouse Manager",
"phoneNumber": "404-555-0100",
"email": "[email protected]"
}
]
}
},
"termsOfSale": {
"type": "basic",
"netDaysDue": 30,
"netDueDate": "2024-04-21",
"basisDate": "invoiceDate",
"discountPercent": "2",
"discountDaysDue": 10,
"discountDueDate": "2024-03-28",
"discountAmount": "10.00",
"description": "Net 30, 2% discount if paid within 10 days",
"paymentMethodType": "check"
},
"lineItems": [
{
"purchaseOrderLineId": "001",
"productIds": {
"buyerItemNumber": "Z0003800",
"vendorItemNumber": "DVB-140",
"gtin14": "10012345678905"
},
"productAttributes": {
"description": "140 capacity DVD Album",
"colorCode": "BLK",
"colorDescription": "Black",
"sizeCode": "140",
"sizeDescription": "140 capacity",
"materialCode": "PLASTIC",
"materialDescription": "Plastic",
"height": "11",
"width": "9"
},
"actions": [
{
"status": "accepted",
"quantity": {
"value": "10",
"unitOfMeasure": "each"
},
"scheduledShipDate": "2024-03-18",
"estimatedDeliveryDate": "2024-03-22",
"unitCostPrice": "21.75",
"statusNote": {
"description": "Item accepted and in stock",
"text": [
"Ready to ship",
"Standard packaging"
]
}
}
]
},
{
"purchaseOrderLineId": "002",
"productIds": {
"buyerItemNumber": "Z0003801",
"vendorItemNumber": "DVB-120",
"gtin13": "1234567890123"
},
"productAttributes": {
"description": "120 capacity DVD Album",
"colorCode": "BLU",
"colorDescription": "Blue"
},
"actions": [
{
"status": "accepted",
"quantity": {
"value": "3",
"unitOfMeasure": "each"
},
"scheduledShipDate": "2024-03-18",
"estimatedDeliveryDate": "2024-03-22",
"unitCostPrice": "15.50",
"statusNote": {
"description": "Partial quantity accepted"
}
},
{
"status": "backordered",
"statusReasonCode": "outOfStock",
"quantity": {
"value": "2",
"unitOfMeasure": "each"
},
"scheduledShipDate": "2024-03-25",
"estimatedDeliveryDate": "2024-03-29",
"statusNote": {
"description": "Item temporarily out of stock",
"text": [
"Expected restock date: 2024-03-24",
"Will ship immediately upon restock"
]
}
}
]
},
{
"purchaseOrderLineId": "003",
"productIds": {
"buyerItemNumber": "Z0003802",
"vendorItemNumber": "CDB-200",
"gtin12": "123456789012"
},
"productAttributes": {
"description": "200 capacity CD Binder",
"colorCode": "RED",
"colorDescription": "Red"
},
"actions": [
{
"status": "accepted",
"quantity": {
"value": "5",
"unitOfMeasure": "each"
},
"scheduledShipDate": "2024-03-18",
"estimatedDeliveryDate": "2024-03-22",
"unitCostPrice": "32.00",
"substitutedItem": {
"productIds": {
"buyerItemNumber": "Z0003802-ALT",
"vendorItemNumber": "CDB-200-ALT",
"gtin14": "10012345678919"
}
},
"statusNote": {
"description": "Item substituted with equivalent product",
"text": [
"Original item discontinued",
"Substitute item has same specifications"
]
}
}
]
},
{
"purchaseOrderLineId": "004",
"productIds": {
"vendorItemNumber": "USB-500",
"gtin13": "1234567890123"
},
"productAttributes": {
"description": "500GB USB Flash Drive"
},
"actions": [
{
"status": "rejected",
"statusReasonCode": "discontinued",
"quantity": {
"value": "2",
"unitOfMeasure": "each"
},
"statusNote": {
"description": "Item has been discontinued",
"text": [
"Product no longer available",
"Please select alternative product"
]
}
}
]
},
{
"purchaseOrderLineId": "005",
"productIds": {
"buyerItemNumber": "Z0003803",
"vendorItemNumber": "CASE-001",
"buyerItemIds": [
{
"type": "sku",
"value": "SKU-12345"
},
{
"type": "catalog",
"value": "CAT-67890"
}
],
"vendorItemIds": [
{
"type": "manufacturerPart",
"value": "MP-11111"
}
]
},
"productAttributes": {
"description": "Storage Case",
"materialCode": "METAL",
"materialDescription": "Metal",
"processCode": "WELD",
"processDescription": "Welded construction"
},
"actions": [
{
"status": "accepted",
"quantity": {
"value": "1",
"unitOfMeasure": "case"
},
"scheduledShipDate": "2024-03-19",
"estimatedDeliveryDate": "2024-03-23",
"unitCostPrice": "45.99"
}
]
}
]
}