943 Warehouse Stock Transfer Shipment Advice

The 943 Warehouse Stock Transfer Shipment Advice is an outbound EDI transaction that confirms a stock transfer shipment has been fulfilled. The connector generates a 943 from an Item Fulfillment record (created from a Transfer Order) and sends it to the 3PL vendor associated with the transfer location.

When Is a 943 Generated?

A 943 is generated when an Item Fulfillment is created or shipped against a Transfer Order, and the transfer location is linked to a 3PL vendor with 943 enabled. Like the 940, this can happen automatically or manually depending on your configuration.

How It Differs from 940

Aspect	940	943
Source record	Sales Order or Transfer Order	Item Fulfillment (from Transfer Order)
Timing	Before shipment (instructions to ship)	After shipment (confirmation that it shipped)
Line items	Ordered quantities	Shipped/fulfilled quantities
Use case	"Please ship this order"	"This transfer has shipped"

The 940 tells the 3PL what to ship. The 943 tells the 3PL (or receiving warehouse) what was actually shipped, including actual quantities fulfilled.

Data Flow

Transfer Order created in NetSuite
  → Item Fulfillment created against Transfer Order
  → Connector checks: transfer location has a vendor? Vendor has 943 enabled?
  → 943 message generated from Item Fulfillment data
  → Sent to Orderful → routed to 3PL vendor / receiving warehouse

Configuration

Vendor Setup

The 943 is configured on the Vendor record, the same as the 940.

Open the 3PL Vendor record
Go to the Orderful subtab > Enabled Transaction Types
Add a line for 943 - Warehouse Stock Transfer Shipment Advice
Configure:
- Test Mode — use Orderful TEST stream
- Auto-Send — automatically dispatch on fulfillment
- Company ISA ID — your company's ISA identifier (sender)

Location Setup

The Item Fulfillment's transfer location must have a Vendor assigned. This is the same location-to-vendor link used for 940s — see Location Configuration on the overview page.

Item Requirements

Same as the 940. Items should have UPC codes, vendor item numbers, or both for proper identification in the EDI message.

Message Structure

The 943 message contains data from the Item Fulfillment record and its fulfilled line items.

Header

NetSuite Field	943 Element	Notes
Sales Order Number	Depositor Order Number	The original order reference
Reporting Code	Warehouse Shipment Identification	Defaults to "Full Detail"

Ship-To Information (N1 Loop)

The shipping address from the fulfillment, structured the same as the 940's N1 loop:

NetSuite Field	943 Element	Notes
DC Number	Identification Code	Falls back to Store Number, then Address ID
Full address	Address, City, State, ZIP, Country	Standard N1 party/location fields

Reference Information

NetSuite Field	Reference Qualifier	Included When
Vendor Internal ID	`IA` (Internal Vendor Number)	Vendor resolved
Department Number	`DP` (Department)	Department exists

Dates

NetSuite Field	Date Qualifier	Notes
Ship Date	Requested Ship Date	From the Item Fulfillment

Shipment Totals

Field	Source	Notes
Total Units Shipped	Sum of all line shipped quantities	Aggregated across all fulfilled lines

Line Items (W04 Loop)

Each fulfilled line item becomes an entry in the W04 loop:

NetSuite Field	943 Element	Notes
Shipped Quantity	Number of Units Shipped	Actual quantity fulfilled
Units	Unit of Measure	Defaults to "Each" if not set
Case UPC	UPC Case Code	Case-level identifier
Description	Free-Form Description	Line item description
Case Pack Size	Pack	Units per case
PO Line Reference	Seller's Line Item Identifier	Links back to original order line

When a PO Line Reference is present, each line also includes extended reference information with three entries: Seller's Line Item Identifier (LI), Contract Line Item Number (C7), and Vendor Product Number (VP).

Note: Unlike the 940, the 943 does not include per-line product service ID qualifiers (UPC, Vendor Number). Item identification in the 943 relies on the UPC Case Code and PO Line Reference.

Troubleshooting

943 Not Generating

Check	How to Fix
Transfer location has no vendor	Open the Location record and assign the 3PL vendor
943 not enabled on vendor	Add 943 to the vendor's Enabled Transaction Types
Fulfillment not from a Transfer Order	943 is only generated for Transfer Order fulfillments, not Sales Order fulfillments

Error Messages

Error	Meaning	Solution
"Could not find related item fulfillment"	No Item Fulfillment linked to the Orderful Transaction	Verify the fulfillment was saved and linked
"No location found for order"	The fulfillment has no transfer location	Ensure the Transfer Order and fulfillment have a location set
`No vendor found for location {id}`	Location exists but no vendor assigned	Assign a vendor to the location
"Outbound config not found"	943 not enabled on the vendor	Enable 943 on the vendor's Enabled Transaction Types

What's Next

944 Warehouse Stock Transfer Receipt Advice — The inbound counterpart: receive confirmation that transferred stock arrived
940 Warehouse Shipping Order — The initial shipping instruction sent to the 3PL
3PLs and 900-Series Overview — Back to the overview